“Where the heck is the latest version of the website design?!” said everybody whose ever worked with multiple iterations of files.
One of the major headaches of organizing a web design project is keeping files and resources organized. Most of us struggle with that. You’ll find files stored in people’s inboxes, file servers, cloud storage, in the trash bin or the shredder…
Really and truly, one should make sure that there is a single point of reference for files when there are multiple team members involved. That way, everybody knows where to look for the latest files.
Of course, we recommend you use BeeWits for that 😉
Let’s see a number of ways in which you can organize your resources with BeeWits.
Attach a file to a task
Many times, the easiest place to store a file, is to attach it to a task where it is relevant. If we’re working on the task, “Create copy for the landing page”, it would probably be best to attach the document with the copy on that task.
Attaching files to a task is easy.
Download a file
Of course, once you’ve uploaded a file, you might notice that the attachment icon changes slightly, to show you the number of files which are attached to the current task. To download a file, simply go to the task, click on the paperclip icon, and click on the Download button next to the file you want to download.
Upload a file to a Content library
Besides attaching files to tasks, there are certain parts of a web design project which are going to need to have a repository or content library where files need to be stored for reference purposes. We’ve made it such that you not only can store the files, but collaborate, comment, say whether your like the content or not. In other words, we’ve made sure that once again you are using BeeWits to self-document the decisions about specific files.
Collaborate on a resource
You might have noticed that in the Content, Designs and Resources libraries, there are a number of icons which are different than the ones in tasks. If you like something you give it a *thumbs up* or a *thumbs down* if you think it needs more work.
You can also comment on the items, which is of course great to discuss between team members. This in-built comments makes sure everybody is able to express their opinions, whilst in the future, one can refer to these comments to “remember” any decisions take.